REGISTRAR AND TRANSFER AGENT
Niche Technologies Private Limited
7th Floor, Room No.7A & 7B
3A, Auckland Place, Kolkata – 700 017
Tel No.: 033- 2280 6616/6617/6618
Fax No.: 033 – 2280-6619
E-mail ID: firstname.lastname@example.org
Pursuant to Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) (Fourth Amendment) Regulations, 2018, SEBI has mandated that, with effect from 5th December 2018, shareholders holding share in physical mode shall not be able to transfer their shares unless such shares are converted into dematerialised form. Accordingly, the shareholders holding shares in physical form, in their own interest, are hereby requested to take necessary steps to dematerialise their shares as soon as possible. The amendment does not impact the shareholders requests for transmission or transposition of securities held in physical mode.
In order to get the physical share certificate dematerialized, the shareholders may follow the steps mentioned below:
The shareholders may approach the nearest Depositary Participant or browse through the website of National Securities Depository Limited (www.nsdl.co.in) and Central Depository Services Limited (www.cdslindia.com ) for further clarification in this regard.
Shareholders are requested to contact the Company’s Registrar & Share Transfer Agents, M/s. Niche Technologies Private Limited for any queries in regard to the aforesaid or contact at the registered office of the Company.
REMITTANCE OF DIVIDEND-NECS FACILITY
Reserve Bank of India and SEBI through its notification has made it mandatory for the companies to pay dividend to the shareholders through National Electronic Clearing System (NECS). Accordingly, remittance of dividend through ECS is replaced by “National Electronic Clearing Service” (NECS).
The advantages of NECS over ECS include faster credit of remittance to beneficiary’s account, wider coverage with no limitations of location in India besides ease of operations for remitting agencies NECS essentially operates on the new and unique bank account number, allotted by banks post implementation of Core Banking Solutions (CBS) for centralized processing of inward instructions and efficiency in handling bulk transactions.
Accordingly, the members are requested to provide their new account number allotted to them by their respective banks after implementation of CBS to the Company or its RTA in respect of shares held in physical form and to the Depository Participants in respect of shares held in electronic form.
However, shareholders who are residing in other cities are requested to intimate the company under the signature of the sole/first joint holder, the following information, so that the bank account and name and address of the bank can be printed on the dividend warrant:
(A) Name of sole/first joint holder and folio number;
(B) Particulars of the bank account:
The information provided by the shareholder will be kept confidential and would be utilised only for the purpose of remitting the future dividend payments.
CHANGE OF ADDRESS
Shareholders are required to inform the RTA i.e. Niche Technologies Private Limited in writing of any change in their address, quoting their folio number.
Change of address is effected only when the signature of the first registered holder on the request letter matches with the specimen signature recorded with the Company. Proof of change in address should be attached with the request letter.
Change of address of shares held in the demat form should be notified only to the DP.
CONSOLIDATION OF SHAREHOLDING INTO ONE FOLIO
Shareholders may apply to the RTA for consolidation of their shareholding under different folios into one folio.
CORRESPONDENCE WITH THE COMPANY/RTA
Shareholders should quote their folio number or DP and Client ID numbers in all correspondence with the Company/RTA. All correspondences regarding shares and debentures should be addressed to the Registered Office of the Company/Office of the Registrar & Share Transfer Agents.
TRANSFER OF SHARES
Share transfers in the physical form are presently registered and returned to the shareholders within 15 days of receipt of valid documents. The company’s equity shares are available for trading in the dematerialised mode only. The equity shares have been admitted with The National Security Depository Ltd., and Central Depository Services (I) Ltd., bearing ISIN INE511C01022. Request for share transfer, sub-division, consolidation, transmission, issue of duplicate share certificates and any investor grievances can be addressed to the registered office or to the office of the Registrar & Transfer Agents.
To download share transfer form you may click here
TRANSMISSION OF SHARES
NOMINATION OF SHARES
Section 72 of the Companies Act, 2013, extends a nomination facility to individuals holding shares in physical form in Companies. Shareholders, in particular those holding shares in a single name should, in their own interest, avail of this facility by giving the particulars of their nomination in the prescribed nomination form i.e. SH-13. Any change or variation in the nomination must be made vide Form SH-14
In case shares are held in a single name and the shareholder has expired, the following documents are required to be submitted by nominee(s):
To download Form SH-13 and SH-14 form you may click here.
PAN CARD DETAILS
Pursuant to SEBI Circular No. SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated April 20, 2018, persons, who hold Equity Shares of Company in physical mode and whose ledger folios do not have / have incomplete details with regard to their Income Tax Permanent Account Number (PAN) and Bank Account particulars are required to compulsorily furnish such details to the Registrar and Share Transfer Agent i.e. Niche Technologies Pvt. Ltd for registration.
To apply for refund of shares/unclaimed dividend you may apply to MCA by clicking on the following link //www.iepf.gov.in/IEPF/Forms/IEPF-5.
Ms. Shabnum Zaman
Company Secretary and Compliance Officer
Development House, 7th floor,
24 Park Street, Kolkata – 700 016
E-mail id: email@example.com / firstname.lastname@example.org
Phone No.: +91 33 4401 7431
Rights of Members
The following are some of the important rights of the members:
1.Receive notices of General Meetings, Annual Report, etc.
2.Attend and vote at the General Meetings and appoint proxy in their stead.
3.Request an Extraordinary General Meeting along with other members who collectively hold not less than 1/10th of the total paid up share capital of the Company carrying voting rights.
4.Receive dividends and other corporate benefits like rights, bonus shares etc., when declared /announced.
5.Transfer the shares.
6.Inspect minutes book of General Meetings.
7.Inspect Register of Members.
8.Nominate a person to whom his/her shares shall vest in the event of death.
9.Seek relief in case of oppression and mismanagement in the manner given under the Companies Act, 2013.
10. Seek relief in case the affairs of the company are managed in a manner prejudicial to the interest of the company or its members by virtue of a Class Action Suit under Section 245 of the Companies Act, 2013.
Investor grievances redressal mechanism:
The arrangement or mechanism evolved by the Company for the redressal of investor grievances is as follows:
The Company is having a Stakeholders Relationship Committee of the Board which meets quarterly to redress and resolve the grievances of security holders of the Company. The Committee overseas matters pertaining to:
The Company has a dedicated email id for the investors i.e. email@example.com which is available on the website of the Company. The Company endeavors to address the grievances of the investors promptly.
General queries of shareholders viz. non receipt of dividend warrant, annual report, procedure for transfer/transmission etc is promptly responded by the Company and Registrar and Share Transfer Agent whereas issues pertaining to transfer, transmission, issue of duplicate share certificate, dematerialization, re-materialisation of shares etc. is responded as per the below timelines:
|1.||Transfer of Shares||within 15 days from the date of lodgement of the documents in order as per Regulation 40(3) of SEBI (LODR) Regulation 2015|
|2.||Transmission of Shares||within 21 days from the date of lodgement of the documents in order as per Regulation 40(3) of SEBI (LODR) Regulation 2015|
|3.||Issue of Duplicate/Split/
(Renewal) of Share
|within 30 days from the date of lodgement of documents in order as per Regulation 39(2) of SEBI (LODR) Regulation 2015|
|4.||Change/Correction of Name||within 15 days from the date of lodgemet of documents in order|
|5.||Change of Address||within 30 days from the date of lodgement of documents in order|
|6.||Dematerialisation of shares||From the date of receipt by RTA of the Demat Request Form (DRF) and Original Share Certificate/s from the DP within 15 days as per Regulation 74(5) of SEBI (Depository & Participants) Regulation 2018 and within 30 days till June 30, 2019 as per SEBI Circular dated 24-Jan-2019|
|7.||Rematerialisation of Shares||From the date of receipt by RTA of the Remat Request Form (RRF) with Client Master List from the DP, the dispatch of rematerialised share certificate to be within 30 days as per NSDL & CDSL Bye-Laws|