INFORMATION FOR SHAREHOLDERS

REGISTRAR AND TRANSFER AGENT

Niche Technologies Private Limited

7th Floor, Room No.7A & 7B

3A, Auckland Place, Kolkata – 700 017

Phones – 033-2280-6616/17/18/19/20 (5 Lines)

E-mail ID: nichetechpl@nichetechpl.com

MANDATORY DEMATERIALISTAION

Pursuant to Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) (Fourth Amendment) Regulations, 2018, SEBI has mandated that, with effect from 5th December 2018, shareholders holding share in physical mode shall not be able to transfer their shares unless such shares are converted into dematerialised form. Accordingly, the shareholders holding shares in physical form, in their own interest, are hereby requested to take necessary steps to dematerialise their shares as soon as possible. The amendment does not impact the shareholders requests for transmission or transposition of securities held in physical mode.

In order to get the physical share certificate dematerialized, the shareholders may follow the steps mentioned below:

1. Shareholder to open a demat account with a Depositary participant (DP).  
2. Shareholder fill in a Demat Request Form (DRF) and submit the same with the physical  Certificate/s to the DP for dematerialization.
3. Every Company’s securities has a unique International Securities Identification Number (ISIN). For each ISIN, a separate DRF has to be used.  
4. A separate DRF should be filled up for free securities and lock-in securities.   
5. DP to verify that the DRF has been filled correctly.   
6. DP to Setup a demat request on the system.  
7. DP to deface and mutilate the physical certificates and Send the certificates alongwith the DRF to the Issuer/Registrar and transfer Agent (RTA).  
8. Issuer/RTA verifies genuineness of the certificates and confirms the demat request.  
9. On receiving confirmation from Issuer/RTA, the Shareholder’s account will be credited with the number of securities dematerialized.

The shareholders may approach the nearest Depositary Participant or browse through the website of National Securities Depository Limited (www.nsdl.co.in) and Central Depository Services Limited (www.cdslindia.com ) for further clarification in this regard.

Shareholders are requested to contact the Company’s Registrar & Share Transfer Agents, M/s. Niche Technologies Private Limited for any queries in regard to the aforesaid or contact at the registered office of the Company.

REMITTANCE OF DIVIDEND-NECS FACILITY

Reserve Bank of India and SEBI through its notification has made it mandatory for the companies to pay dividend to the shareholders through National Electronic Clearing System (NECS). Accordingly, remittance of dividend through ECS is replaced by “National Electronic Clearing Service” (NECS).

The advantages of NECS over ECS include faster credit of remittance to beneficiary’s account, wider coverage with no limitations of location in India besides ease of operations for remitting agencies NECS essentially operates on the new and unique bank account number, allotted by banks post implementation of Core Banking Solutions (CBS) for centralized processing of inward instructions and efficiency in handling bulk transactions.

Accordingly, the members are requested to provide their new account number allotted to them by their respective banks after implementation of CBS to the Company or its RTA in respect of shares held in physical form and to the Depository Participants in respect of shares held in electronic form.

However, shareholders who are residing in other cities are requested to intimate the company under the signature of the sole/first joint holder, the following information, so that the bank account and name and address of the bank can be printed on the dividend warrant:

(A) Name of sole/first joint holder and folio number;

(B) Particulars of the bank account:

• Name of bank
• Name of branch
• Complete address of the bank with pin code number
• Account type, whether savings (SB) or current account (CA)

The information provided by the shareholder will be kept confidential and would be utilised only for the purpose of remitting the future dividend payments.

CHANGE OF ADDRESS

Shareholders are required to inform the RTA i.e. Niche Technologies Private Limited in writing of any change in their address, quoting their folio number.

Change of address is effected only when the signature of the first registered holder on the request letter matches with the specimen signature recorded with the Company. Proof of change in address should be attached with the request letter.

Change of address of shares held in the demat form should be notified only to the DP.

CONSOLIDATION OF SHAREHOLDING INTO ONE FOLIO

Shareholders may apply to the RTA for consolidation of their shareholding under different folios into one folio.

CORRESPONDENCE WITH THE COMPANY/RTA

Shareholders should quote their folio number or DP and Client ID numbers in all correspondence with the Company/RTA. All correspondences regarding shares and debentures should be addressed to the Registered Office of the Company/Office of the Registrar & Share Transfer Agents.

TRANSFER OF SHARES

Share transfers in the physical form are presently registered and returned to the shareholders within 15 days of receipt of valid documents. The company’s equity shares are available for trading in the dematerialised mode only. The equity shares have been admitted with The National Security Depository Ltd., and Central Depository Services (I) Ltd., bearing ISIN INE511C01022. Request for share transfer, sub-division, consolidation, transmission, issue of duplicate share certificates and any investor grievances can be addressed to the registered office or to the office of the Registrar & Transfer Agents.

• Lodge request for transfer of shares by completing transfer form as per share transfer form
• Affix the stamp duty at the rate of Rs. 0.25 per Rs. 100/- of the consideration amount as mentioned in the transfer deed or the market price as on the date of execution, whichever is higher
• Enclose original share certificate(s)
• Signature of the transferor must be as per the specimen signature in the records of the Company
• PAN copy/ies of the transferor and transferee(s)
• Address and Bank Details of the transferee(s)

To download share transfer form you may click here

TRANSMISSION OF SHARES

• Intimate death of the sole shareholder.
• Enclose copy of death certificate certified by a Gazetted Officer/ notarised copy bearing notarial stamp.
• Enclose original share certificate(s) for the entire holding. Enclose Probated copy of Will/ Succession Certificate/ Letter of Administration as the case may be, certified by Notary Public, bearing notarial stamp.
• In the specimen signature card provided by the Company, furnish specimen signature in the order of names in which the shares are to be transmitted, verified by the Banker.
• PAN copy/ies of the legal heir/claimant.
• Address and Bank Details of the legal heir/claimant

NOMINATION OF SHARES

Section 72 of the Companies Act, 2013, extends a nomination facility to individuals holding shares in physical form in Companies. Shareholders, in particular those holding shares in a single name should, in their own interest, avail of this facility by giving the particulars of their nomination in the prescribed nomination form i.e. SH-13. Any change or variation in the nomination must be made vide Form SH-14

In case shares are held in a single name and the shareholder has expired, the following documents are required to be submitted by nominee(s):

• Original or certified copy of death certificate of the deceased holder
• A letter of request from the nominee(s) duly filled in and signed

To download Form SH-13 and SH-14 form you may click here.

PAN CARD DETAILS

Pursuant to SEBI Circular No. SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated April 20, 2018, persons, who hold Equity Shares of Company in physical mode and whose ledger folios do not have / have incomplete details with regard to their Income Tax Permanent Account Number (PAN) and Bank Account particulars are required to compulsorily furnish such details to the Registrar and Share Transfer Agent i.e. Niche Technologies Pvt. Ltd for registration.

IEPF REFUND

To apply for refund of shares/unclaimed dividend you may apply to MCA by clicking on the following link http://www.iepf.gov.in/IEPFA/refund.html.

NODAL OFFICER

Ms. Shabnum Zaman
Company Secretary and Compliance Officer
Secretarial Department
Magma House, 7th floor,
24 Park Street, Kolkata – 700 016
E-mail id: secretary@magma.co.in / shabnum.zaman@magma.co.in
Phone No.: +91 33 4402 7736

Rights of Members

The following are some of the important rights of the members:

1.Receive notices of General Meetings, Annual Report, etc.
2.Attend and vote at the General Meetings and appoint proxy in their stead.
3.Request an Extraordinary General Meeting along with other members who collectively hold not less than 1/10th of the total paid up share capital of the Company carrying voting rights.
4.Receive dividends and other corporate benefits like rights, bonus shares etc., when declared /announced.
5.Transfer the shares.
6.Inspect minutes book of General Meetings.
7.Inspect Register of Members.
8.Nominate a person to whom his/her shares shall vest in the event of death.
9.Seek relief in case of oppression and mismanagement in the manner given under the Companies Act, 2013.
10. Seek relief in case the affairs of the company are managed in a manner prejudicial to the interest of the company or its members by virtue of a Class Action Suit under Section 245 of the Companies Act, 2013.

Investor grievances redressal mechanism:

The arrangement or mechanism evolved by the Company for the redressal of investor grievances is as follows:

The Company is having a Stakeholders Relationship Committee of the Board which meets quarterly to redress and resolve the grievances of security holders of the Company. The Committee overseas matters pertaining to:

• Registration of transfer and transmission of shares and debentures; issue of duplicate share certificates or allotment letters and certificates for debentures in lieu of those lost/ misplaced;
• Transfer of shares, non-receipt of Annual Report and non-receipt of declared dividends, among others;
• Monitor the compliance of Code of prevention of insider trading framed by the Company;
• Effect dematerialisation and re-materialisation of shares of the Company;

The Company has a dedicated email id for the investors i.e. secretary@magma.co.in which is available on the website of the Company. The Company endeavors to address the grievances of the investors promptly.

General queries of shareholders viz. non receipt of dividend warrant, annual report, procedure for transfer/transmission etc is promptly responded by the Company and Registrar and Share Transfer Agent whereas issues pertaining to transfer, transmission, issue of duplicate share certificate, dematerialization, re-materialisation of shares etc. is responded as per the below timelines: